1. Purpose

- Allow users to track the fuel costs of each vehicle within the selected time period. This provides a basis for users to calculate delivery costs

2. Implementation conditions

- Users are granted permissions for the Fuel Cost function on the CRM system

3. Implementation instructions

- Go to menu Fuel Management/ Fuel Cost    

- The function screen consists of three sections:

• Fleet Information section: allows users to select search parameters.

• Fuel Cost section: displays detailed fuel consumption costs of vehicles based on the search criteria.

• Settings section: allows users to configure fuel prices for fuel cost calculation."

+ Fleet Information section: Users can select the following options:

• Report Date

  • From: Select the starting date to check fuel costs.

  • To: Select the ending date to check fuel costs.

• Fleet: Default is All Fleets. Click the icon to select a specific fleet.

• Vehicle Search

• Report Type:

  • By Working Hours: The system calculates fuel costs based on time, using the Cost per Hour (Liters/hour) ratio configured in Settings/Basic Information Setup.

  • By Distance (Km): The system calculates fuel costs based on distance traveled, using the Cost per Km (Km/liter) ratio configured in Settings/Basic Information Setup.

  • Summary Report: Includes both By Working Hours and By Distance.

• Vehicle: Users select checkboxes for the vehicles they want to view.

• Search: Click to display search results.

+ Fuel Cost section: Displays detailed fuel costs based on the selected search criteria, including the following indicators (Report Type: Summary Report):

• License Plate

• Date

• Fuel Consumption (Liters/hour): Ratio configured for cost per time in Settings/Basic Information Setup.

• Standard Fuel Consumption (Liters/100km): Ratio configured for cost per Km in Settings/Basic Information Setup.

• Working Time: Total time the vehicle was active (Stopped with engine on or Running).

• Driving Time: Time the vehicle was in Running status.

• Total Distance (km)

• Fuel Consumed while Driving: Amount of fuel consumed during the selected period while the vehicle was running.

• Idling Time: Total time the vehicle was in Stopped with engine on status during the selected period.

• Fuel Consumed while Idling: Fuel consumed when speed < 3 km/h while the engine was still running, measured via fuel sensor.

• Total Calculated Fuel: Fuel consumed while driving + fuel consumed while idling.

• Total Fuel Consumption: Amount of fuel consumed during the selected period, in Liters/km.

• Fuel Type: Configured in Settings/Basic Information Setup.

• Unit Price: Fuel price per liter configured in the Settings of this function.

• Total Cost: Calculated by multiplying unit price with fuel consumption.

+ Settings section: Allows users to configure the unit price of each fuel type.

• Name: Fuel type name.

• Start Date: Date from which the fuel price becomes effective.

• End Date: Date until which the fuel price remains valid.

• Unit Price: Fuel price per liter.

• Add:  a new fuel cost setting

• Select the fuel setting row you want to delete, then click Delete to remove the fuel setting information

+ Select icon   to print report

+ Select the icon   to download the report in excel format

+ Select icons   to customize display columns, customize license plates on reports and set up printing signatures