Fuel Cost

1. Purpose

- Allow users to track the fuel costs of each vehicle within the selected time period. This provides a basis for users to calculate delivery costs

2. Implementation conditions

- Users are granted permissions for the Fuel Cost function on the CRM system

3. Implementation instructions

- Go to menu Fuel Management/ Fuel Cost    

- The function screen consists of three sections:

  • Fleet Information section: allows users to select search parameters.

  • Fuel Cost section: displays detailed fuel consumption costs of vehicles based on the search criteria.

  • Settings section: allows users to configure fuel prices for fuel cost calculation."

+ Fleet Information section: Users can select the following options:

  • Report Date

    • From: Select the starting date to check fuel costs.

    • To: Select the ending date to check fuel costs.

  • Fleet: Default is All Fleets. Click the icon to select a specific fleet.

  • Vehicle Search

  • Report Type:

    • By Working Hours: The system calculates fuel costs based on time, using the Cost per Hour (Liters/hour) ratio configured in Settings/Basic Information Setup.

    • By Distance (Km): The system calculates fuel costs based on distance traveled, using the Cost per Km (Km/liter) ratio configured in Settings/Basic Information Setup.

    • Summary Report: Includes both By Working Hours and By Distance.

  • Vehicle: Users select checkboxes for the vehicles they want to view.

  • Search: Click to display search results.

+ Fuel Cost section: Displays detailed fuel costs based on the selected search criteria, including the following indicators (Report Type: Summary Report):

  • License Plate

  • Date

  • Fuel Consumption (Liters/hour): Ratio configured for cost per time in Settings/Basic Information Setup.

  • Standard Fuel Consumption (Liters/100km): Ratio configured for cost per Km in Settings/Basic Information Setup.

  • Working Time: Total time the vehicle was active (Stopped with engine on or Running).

  • Driving Time: Time the vehicle was in Running status.

  • Total Distance (km)

  • Fuel Consumed while Driving: Amount of fuel consumed during the selected period while the vehicle was running.

  • Idling Time: Total time the vehicle was in Stopped with engine on status during the selected period.

  • Fuel Consumed while Idling: Fuel consumed when speed < 3 km/h while the engine was still running, measured via fuel sensor.

  • Total Calculated Fuel: Fuel consumed while driving + fuel consumed while idling.

  • Total Fuel Consumption: Amount of fuel consumed during the selected period, in Liters/km.

  • Fuel Type: Configured in Settings/Basic Information Setup.

  • Unit Price: Fuel price per liter configured in the Settings of this function.

  • Total Cost: Calculated by multiplying unit price with fuel consumption.

+ Settings section: Allows users to configure the unit price of each fuel type.

  • Name: Fuel type name.

  • Start Date: Date from which the fuel price becomes effective.

  • End Date: Date until which the fuel price remains valid.

  • Unit Price: Fuel price per liter.

  • Add:  a new fuel cost setting

  • Select the fuel setting row you want to delete, then click Delete to remove the fuel setting information

+ Select icon   to print report

+ Select the icon   to download the report in excel format

+ Select icons   to customize display columns, customize license plates on reports and set up printing signatures

 

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