1. Purpose
- Allows users to track additional vehicle costs such as vehicle insurance costs and maintenance costs.
2. Implementation conditions
- Users are authorized to Cost Management
3. Implementation instructions
- Go to the Setting/Cost Management menu

- The display function screen consists of 3 parts:

+ The Fleet Queries section allows users to set up time parameters and vehicles that need to view the report;

+ Cost Management section displays detailed information on vehicle costs incurred by the time of the report lookup

+ Current Cost section displays detailed costs incurred for the vehicle installed at the current time

+ Fleet Queries section: To view the report, users select the following information:

• From: User enters the first day to create the report;
• To: User selects the last day to create the report;
• All Team: Default to the whole team. Select the icon   to select the vehicle team;
• All Car Symbol: 
• Click Search to display the report in the Cost Management section.

+ Cost Management section displays detailed information on vehicle costs incurred at the time of report lookup. Includes information:

• Plate Number 
• Driver Name
• Cost Type: Cost Name (Example: Gasoline, Insurance,...)
• Content Purchased: Corresponding Purchase Content (Example: Gasoline, Car Insurance,....)
• Supplier: Supplier Name
• Quantity: Quantity of the cost type
• Unit Price: Unit Price of the cost type
• Cost: Calculated by Quantity * Unit Price
• Discount: Discounted Amount
• Cost after discount: Cost - Discount
• VATENU
• Total VAT: Cost after discount * VAT
• Total After VAT: Cost after discount + Total VAT
• Cost Date: Time of purchase of expense type
• Expiration Date: Expiration date of expense type
• Remind Date: Expiration date of expense type
• Starting km: Number of km at the time
• Norm km: Number of km traveled corresponding to 1 liter of fuel set by the user
• Remind km: Number of km to remind set by the user
• Current Km: 
• Notes

+ Current Cost section: displays detailed information about current vehicle costs, including information such as Cost Management

• NSD selects Cost Type Setting to set up a list of cost types.

• User selects Batch import to upload the file with entered cost information to the system
• User selects Import example download the sample file to fill in information and upload the file to the system

* Example file: When entering duplicate data, the latest data will be received. Open option VN31A to check for duplicate information of Cost Date, Plate Number, and Supplier when uploading the cost management file (Error notification if all 3 information are duplicated)

• Select Add to add cost information:
  • Enter the information fields and add the required Plate number 
  • The screen displays as below:

       * When adding duplicate data, it will be updated into 2 identical newsletters.

• The user selects the line to edit information then presses Edit. The editing screen is as follows:

• The user selects the line to delete and then presses Delete. The system displays a warning message as below. Press OK if you want to delete the information, press Cancel if you do not want to delete the information.