Fuel management report

1. Purpose

- Allows the user to enter data on the amount of fuel supplied, supported, and beginning inventory for each day, thereby generating a monthly fuel import–export–inventory report.

2. Implementation conditions

- The customer is granted permission for the VN59 option.

3. Implementation instructions

- Go to menu Fuel Management/Fuel management report

-The function screen consists of two sections:

• Fleet Information section: Allows the user to select search parameters.

• Report section: Displays report details based on the user’s selection.

- Fleet Information section: Includes the following details:

• From: Select the start date for the report query.

• To: Select the end date for the report query.

• Fuel In/Out/Inventory Report: Default option, allows selecting among Fuel Supply Report, Fuel Support Report, and Fuel Inventory Report.

• Fleet: Default is Entire Fleet. Click the icon to select a specific fleet.

• Vehicle: The user checks the checkbox to select the vehicles to view.

• Click Search to display the results.

- Report section: Corresponding to each report type selected in the Fleet Information section, the report details will be displayed accordingly.

 

- Import existing reports 

• License Plate: Vehicle license number.

• Starting Km: The odometer reading at the beginning of the month (from the Fuel Data Entry Report).

• Ending Km: The odometer reading at the end of the month (from the Fuel Data Entry Report).

• Km: Calculated as Ending Km – Starting Km.

• Driver’s Name: Name of the driver.

• Fuel Inventory: Total remaining fuel for the month.

• Fuel Supplied: Total amount of fuel supplied during the month.

• Fuel by GPS (Km): Calculated as Km (GPS) × 1 / Fuel Consumption (km/l) or Km (GPS) × Fuel Consumption (l/km).

• Fuel Difference: Fuel Supplied – Fuel by GPS (Km).

• Km (GPS): Distance traveled during the month according to the GPS device.

• Km Difference: Km – Km (GPS).

 

- Oil supply report    : Allows the user to enter the amount of fuel supplied each day and automatically summarizes the total monthly fuel supply for each vehicle by double-clicking the desired date.

• License Plate: Vehicle license number.

• Driver’s Name: Name of the driver.

• Total: Total amount of fuel supplied during the month.

• Day 1/2/.../31: Amount of fuel supplied each day (double-click the desired date to enter data).

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- Support oil report    : Allows the user to enter the additional supported fuel amount for each day and automatically summarizes the total supported fuel for the month for each vehicle by double-clicking on the desired date.

• License Plate: Vehicle license number.

• Driver’s Name: Name of the driver.

• Total: Total amount of supported fuel during the month.

• Day 1/2/.../31: Amount of supported fuel for each day (double-click the desired date to enter data).

 

- Oil inventory report    : Allows the user to enter the daily remaining fuel amount and automatically summarizes the total monthly fuel inventory for each vehicle by double-clicking the desired date.

• License Plate: Vehicle license number.

• Driver’s Name: Name of the driver.

• Total: Total remaining fuel during the month.

• Day 1/2/.../31: Daily remaining fuel amount (double-click the desired date to enter data).

+ Select icon   to print report

+ Select the icon   to download the report in excel format

+ Select icons   to customize display columns, customize license plates on reports and set up printing signatures